Accounts Payable — faster, cleaner, controlled.
Vendor invoice intake, three-way match, payment scheduling and month-end close support for freight forwarders, NVOCCs and 3PLs.
Overview
AP is where cash flow discipline is either enforced or lost. Operanta's AP desk runs vendor invoice intake, three-way match against booking and receipt, exception handling and payment scheduling — inside your ERP, on your controls, against a documented approval matrix. The result is faster invoice cycle-time, cleaner supplier relationships and a shorter month-end close.
Why the AP desk works
AP is high-volume, deadline-driven, controls-heavy work that rewards process discipline. A dedicated offshore desk brings that discipline at 55–60% of local labour cost, with documented segregation of duties and a four-eyes review layer.
- Vendor invoice intake across email, portal and EDI
- Three-way match: invoice ↔ PO / booking ↔ receipt
- Exception handling and vendor query resolution
- Payment scheduling and treasury coordination
- Documented segregation of duties (SOX-equivalent controls)
- Month-end close and audit-ready archive
AP desk scope
Invoice-to-pay
- Vendor invoice intake and OCR / manual capture
- Three-way match against booking / PO and receipt
- Coding to GL and cost centre
- Exception handling and vendor query resolution
- Approval routing per your matrix
Payment
- Payment run scheduling
- Bank file preparation and treasury handoff
- Vendor remittance advice
- Currency and FX handling
- Statement reconciliation
Close & audit
- AP aging and accrual posting at month-end
- Vendor statement reconciliation
- Audit-ready archive with retention policy
- SOX-equivalent controls testing support
- 1099 / T4A / GST reporting support (US, CA, IN, AU)
How we onboard this desk
Discovery
30-minute call to scope volume, TMS, SOPs and offshore-able tasks.
Workflow audit
We document your as-is process and highlight high-leverage offshore work.
SOP build
Co-authored SOPs, screen recordings, quality gates and QC framework.
Pilot (30 days)
Single specialist runs a controlled pilot on a sub-set of work.
Scale
Phased ramp to full team strength with named team lead.
Monthly review
Scorecard, optimisation opportunities and capacity planning.
Industries we serve with Accounts Payable Outsourcing
- International freight forwarders (Tier 1 and SME)
- Non-Vessel Operating Common Carriers (NVOCCs)
- Customs brokers and trade compliance practices
- 3PL, contract logistics and warehousing operators
- Digital freight platforms and forwarders
Frequently asked questions
Do you handle SOX-equivalent controls?
Yes. Every AP process is built with documented segregation of duties, an approval matrix and a four-eyes review layer that supports SOX-equivalent internal controls testing.
Can you support our external audit?
Yes. PBC schedules, audit confirmations, sample requests and vendor statement reconciliations during external audit are routine.
Which ERPs do you work in?
NetSuite, QuickBooks, Sage, Xero, SAP, CargoWise Accounting and most bespoke ERPs.
Do you handle multi-currency and FX?
Yes. Multi-currency vendor invoices, FX gain / loss postings and treasury coordination are routine.
What is the typical AP cycle-time improvement?
Vendor invoice cycle-time (receipt to approved-for-payment) typically drops from 12–18 days to 3–5 days after 60–90 days of scale.
Give your AP a discipline upgrade.
Book a discovery call. We will audit a sample of your AP process and propose a 60-day plan.